ShelfOne — POS & Inventory Platform for Retail Shops

Supplier Directory & Vendor Ledger

Distributor relationships made transparent.

Manage supplier contact profiles, track pending balance ledgers, record vendor payments, and streamline procurement logistics.

Vendor Profiles

Centralized

Ledger Clarity

100%

Delivery Logs

Complete

Payment Tracking

Instant

Live Interactive SimulatorAI Stock Velocity & Reorder Forecast

Product Item SKU

Current Stock (Qty)

Daily Sales Velocity (Qty/Day)

AI Forecast Status

Parle-G 100g: 3 Days Stock Remaining

🔴 Urgent Reorder Required

Comprehensive Features & Retail Pros

In-depth operational tools included in the Supplier Directory & Vendor Ledger module.

Centralized Vendor Contact Directory

Store company names, distributor contacts, phone numbers, emails, office addresses, and GSTIN numbers in a unified directory.

Retail Pros & Financial Impact:

Provides instant access to supplier contacts whenever stock reorders are required.

Real-World Store Scenario:

Find phone numbers for all dairy or FMCG distributors in seconds.

Key Capabilities:

Centralized supplier directory

GSTIN & tax verification

Multi-contact phone numbers

Category supplier tagging

Supplier Pending Dues & Payment Ledger

Track outstanding balances owed to suppliers based on received purchase shipments (GRN) and payments made.

Retail Pros & Financial Impact:

Maintains financial clarity on vendor debt and ensures payment deadlines are met.

Real-World Store Scenario:

Review pending vendor dues of ₹35,000 for Amul Dairy distributor.

Key Capabilities:

Supplier pending balance ledger

Payment receipt logging

Date-wise transaction statement

Partial payment tracking

Vendor Purchase History & Spend Analysis

Review total spend per supplier over time to evaluate vendor contribution and negotiate bulk volume discounts.

Retail Pros & Financial Impact:

Empowers store owners with data during price negotiations.

Real-World Store Scenario:

Identify your top 3 spend suppliers to request 2% extra volume rebate.

Key Capabilities:

Supplier spend ranking

Historical purchase volume

Average order size per vendor

Spend trend graphs

Supplier Payment Recording & Receipt PDF

Record cash, bank transfer, or UPI payments made to suppliers and generate printable payment vouchers.

Retail Pros & Financial Impact:

Keeps financial records clear and avoids duplicate payment claims.

Real-World Store Scenario:

Log ₹20,000 bank transfer payment to distributor and attach reference number.

Key Capabilities:

Multi-mode payment entry

Payment voucher PDF generator

Bank reference number logging

Auto ledger balance update

Distributor Lead Time & Reliability Scorecard

Track average delivery lead times from order placement to shipment arrival for each supplier.

Retail Pros & Financial Impact:

Helps select reliable suppliers for high-priority stock reorders.

Real-World Store Scenario:

Discover Distributor A delivers in 24 hours while Distributor B takes 4 days.

Key Capabilities:

Lead time tracking

On-time delivery percentage

Fulfillment accuracy score

Supplier rating tag

Supplier Tax Invoice & GST Reconciliation

Store vendor tax invoices and match purchase GST amounts against your monthly GSTR-2B accounting records.

Retail Pros & Financial Impact:

Ensures complete Input Tax Credit (ITC) claim accuracy for tax returns.

Real-World Store Scenario:

Reconcile monthly vendor invoices with GST portal entries to claim ITC.

Key Capabilities:

Vendor invoice number logging

Input Tax Credit (ITC) tracking

GSTR-2B reconciliation support

GSTIN validation

Traditional Methods vs. ShelfOne OS

Why switching from manual paper books and spreadsheets transforms store efficiency.

OperationTraditional Manual WayShelfOne Operating System

Vendor Contacts Scattered paper business cards in drawers Centralized digital vendor directory

Supplier Dues Guessing pending payments from loose paper bills Live updating supplier ledger balance

Payment Receipts Handwritten receipts prone to disputes Digital payment vouchers & transaction logs

Spend Analysis No idea how much is spent per distributor Automated supplier spend ranking & insights

Tax ITC Claim Missed Input Tax Credit due to lost bills Complete GST tax invoice reconciliation

Supported Hardware & Devices

ShelfOne works seamlessly with your existing store equipment without requiring expensive proprietary hardware.

Document Scanners for Vendor Invoices

Voucher Printers for Payment Receipts

How It Works in Your Store

Add Supplier Profile

Enter distributor name, phone, address, and GSTIN into directory.

Link GRN Purchase Invoices

Record incoming goods shipments to post invoice value to supplier ledger.

Record Vendor Payments

Log cash or bank payments made to supplier to reduce pending balance.

Export Vendor Ledger

Download supplier transaction statement PDF for monthly accounting.

Frequently Asked Questions

Common questions about the Supplier Directory & Vendor Ledger module.

Can I track how much money I owe to each supplier?

Yes! ShelfOne maintains real-time pending balance ledgers for every distributor.

Can I record partial payments to suppliers?

Yes, record partial cash, UPI, or bank transfer payments; ledger balance updates instantly.

Does ShelfOne store vendor GSTIN numbers?

Yes, store GSTIN numbers and tax invoice details for Input Tax Credit claims.

Can I generate supplier payment vouchers?

Yes, generate and print formal payment vouchers for every recorded payment.

Ready to put your business on one system?

Start with ShelfOne today. No complicated setups, no credit card required to begin.

Supplier Directory & Vendor Ledger

Distributor relationships made transparent.

Manage supplier contact profiles, track pending balance ledgers, record vendor payments, and streamline procurement logistics.

Vendor Profiles

Centralized

Ledger Clarity

100%

Delivery Logs

Complete

Payment Tracking

Instant

Live Interactive SimulatorAI Stock Velocity & Reorder Forecast

Product Item SKU

Current Stock (Qty)

Daily Sales Velocity (Qty/Day)

AI Forecast Status

Parle-G 100g: 3 Days Stock Remaining

🔴 Urgent Reorder Required

Comprehensive Features & Retail Pros

In-depth operational tools included in the Supplier Directory & Vendor Ledger module.

Centralized Vendor Contact Directory

Store company names, distributor contacts, phone numbers, emails, office addresses, and GSTIN numbers in a unified directory.

Retail Pros & Financial Impact:

Provides instant access to supplier contacts whenever stock reorders are required.

Real-World Store Scenario:

Find phone numbers for all dairy or FMCG distributors in seconds.

Key Capabilities:

Centralized supplier directory

GSTIN & tax verification

Multi-contact phone numbers

Category supplier tagging

Supplier Pending Dues & Payment Ledger

Track outstanding balances owed to suppliers based on received purchase shipments (GRN) and payments made.

Retail Pros & Financial Impact:

Maintains financial clarity on vendor debt and ensures payment deadlines are met.

Real-World Store Scenario:

Review pending vendor dues of ₹35,000 for Amul Dairy distributor.

Key Capabilities:

Supplier pending balance ledger

Payment receipt logging

Date-wise transaction statement

Partial payment tracking

Vendor Purchase History & Spend Analysis

Review total spend per supplier over time to evaluate vendor contribution and negotiate bulk volume discounts.

Retail Pros & Financial Impact:

Empowers store owners with data during price negotiations.

Real-World Store Scenario:

Identify your top 3 spend suppliers to request 2% extra volume rebate.

Key Capabilities:

Supplier spend ranking

Historical purchase volume

Average order size per vendor

Spend trend graphs

Supplier Payment Recording & Receipt PDF

Record cash, bank transfer, or UPI payments made to suppliers and generate printable payment vouchers.

Retail Pros & Financial Impact:

Keeps financial records clear and avoids duplicate payment claims.

Real-World Store Scenario:

Log ₹20,000 bank transfer payment to distributor and attach reference number.

Key Capabilities:

Multi-mode payment entry

Payment voucher PDF generator

Bank reference number logging

Auto ledger balance update

Distributor Lead Time & Reliability Scorecard

Track average delivery lead times from order placement to shipment arrival for each supplier.

Retail Pros & Financial Impact:

Helps select reliable suppliers for high-priority stock reorders.

Real-World Store Scenario:

Discover Distributor A delivers in 24 hours while Distributor B takes 4 days.

Key Capabilities:

Lead time tracking

On-time delivery percentage

Fulfillment accuracy score

Supplier rating tag

Supplier Tax Invoice & GST Reconciliation

Store vendor tax invoices and match purchase GST amounts against your monthly GSTR-2B accounting records.

Retail Pros & Financial Impact:

Ensures complete Input Tax Credit (ITC) claim accuracy for tax returns.

Real-World Store Scenario:

Reconcile monthly vendor invoices with GST portal entries to claim ITC.

Key Capabilities:

Vendor invoice number logging

Input Tax Credit (ITC) tracking

GSTR-2B reconciliation support

GSTIN validation

Traditional Methods vs. ShelfOne OS

Why switching from manual paper books and spreadsheets transforms store efficiency.

OperationTraditional Manual WayShelfOne Operating System

Vendor Contacts Scattered paper business cards in drawers Centralized digital vendor directory

Supplier Dues Guessing pending payments from loose paper bills Live updating supplier ledger balance

Payment Receipts Handwritten receipts prone to disputes Digital payment vouchers & transaction logs

Spend Analysis No idea how much is spent per distributor Automated supplier spend ranking & insights

Tax ITC Claim Missed Input Tax Credit due to lost bills Complete GST tax invoice reconciliation

Supported Hardware & Devices

ShelfOne works seamlessly with your existing store equipment without requiring expensive proprietary hardware.

Document Scanners for Vendor Invoices

Voucher Printers for Payment Receipts

How It Works in Your Store

Add Supplier Profile

Enter distributor name, phone, address, and GSTIN into directory.

Link GRN Purchase Invoices

Record incoming goods shipments to post invoice value to supplier ledger.

Record Vendor Payments

Log cash or bank payments made to supplier to reduce pending balance.

Export Vendor Ledger

Download supplier transaction statement PDF for monthly accounting.

Frequently Asked Questions

Common questions about the Supplier Directory & Vendor Ledger module.

Can I track how much money I owe to each supplier?

Yes! ShelfOne maintains real-time pending balance ledgers for every distributor.

Can I record partial payments to suppliers?

Yes, record partial cash, UPI, or bank transfer payments; ledger balance updates instantly.

Does ShelfOne store vendor GSTIN numbers?

Yes, store GSTIN numbers and tax invoice details for Input Tax Credit claims.

Can I generate supplier payment vouchers?

Yes, generate and print formal payment vouchers for every recorded payment.

Ready to put your business on one system?

Start with ShelfOne today. No complicated setups, no credit card required to begin.