ShelfOne — POS & Inventory Platform for Retail Shops

Procurement & Purchase Management

From purchase order to stock receipt, stay in total control.

Create Purchase Orders (PO), record Goods Received Notes (GRN), manage vendor ledgers, and track supplier pending dues.

Procurement Accuracy

100%

Vendor Dues Tracked

Real-Time

Inventory Auto-Stock

Instant

PO Creation Time

< 1 Min

Live Interactive SimulatorAI Stock Velocity & Reorder Forecast

Product Item SKU

Current Stock (Qty)

Daily Sales Velocity (Qty/Day)

AI Forecast Status

Parle-G 100g: 3 Days Stock Remaining

🔴 Urgent Reorder Required

Comprehensive Features & Retail Pros

In-depth operational tools included in the Procurement & Purchase Management module.

Purchase Order (PO) Generator & PDF Export

Create professional Purchase Orders for suppliers specifying item quantities, agreed cost prices, tax rates, and delivery dates.

Retail Pros & Financial Impact:

Establishes formal supplier agreements and prevents price disputes upon delivery.

Real-World Store Scenario:

Generate PO for 50 cartons of FMCG goods and email PDF directly to distributor.

Key Capabilities:

Professional PO PDF generator

Supplier item cost pre-fill

Expected delivery date tracking

PO status updates (Sent, Partial, Complete)

Goods Received Note (GRN) & 1-Click Stock In

When supplier shipments arrive, record received quantities against your PO to automatically credit stock and update vendor ledgers.

Retail Pros & Financial Impact:

Eliminates double data entry and ensures warehouse inventory reflects physical shipments immediately.

Real-World Store Scenario:

Receive supplier delivery of 100 oil cans; stock automatically increases by 100 on GRN submit.

Key Capabilities:

1-Click GRN auto-stock credit

Partial shipment receipt handling

Damaged goods rejection logging

Purchase cost price updating

Supplier Dues & Pending Balance Ledger

Track outstanding supplier credit balances, recorded invoice payments, and pending dues for every distributor.

Retail Pros & Financial Impact:

Maintains strong vendor relationships and ensures timely payment clearing.

Real-World Store Scenario:

Review pending vendor balance of ₹45,000 across 3 active distributors.

Key Capabilities:

Supplier ledger statement

Pending payment due reminders

Partial payment recording

Purchase payment receipts

Purchase Price Variance & Margin Cost Tracking

Track vendor cost price changes over time and calculate impact on retail selling margins.

Retail Pros & Financial Impact:

Alerts you when vendor cost increases so you can adjust selling prices to protect profit margins.

Real-World Store Scenario:

System highlights vendor cost for Fortune Oil rose by 5%, prompting selling price review.

Key Capabilities:

Cost price change alerts

Selling price auto-margin check

Historical purchase cost graph

Vendor price comparison

Purchase Return & Credit Note Management

Process defective or wrong item returns to suppliers and log credit notes against vendor balances.

Retail Pros & Financial Impact:

Guarantees vendor credit is properly claimed for damaged or returned stock.

Real-World Store Scenario:

Return 5 damaged boxes to distributor and deduct value from vendor pending ledger.

Key Capabilities:

Supplier return credit notes

Auto stock deduction on return

Damaged goods claim tracker

Vendor ledger credit adjustment

Vendor Performance & Delivery Analytics

Evaluate supplier reliability based on order fulfillment accuracy, delivery speed, and price consistency.

Retail Pros & Financial Impact:

Helps negotiate better terms with high-performing suppliers.

Real-World Store Scenario:

Identify distributors with 98% on-time delivery rates for key inventory.

Key Capabilities:

Order fulfillment rate metric

Average delivery lead time

Supplier spend ranking

Vendor compliance scorecard

Traditional Methods vs. ShelfOne OS

Why switching from manual paper books and spreadsheets transforms store efficiency.

OperationTraditional Manual WayShelfOne Operating System

Vendor Orders Verbal phone calls without written records Formal Purchase Orders (PO) with PDF export

Stock Entry Manual counting and re-keying in register 1-Click GRN auto-stock credit

Vendor Dues Scattered paper bills in file folders Digital supplier ledger & pending balance

Cost Price Tracking Unnoticed supplier price hikes Cost price variance & margin alerts

Damaged Returns Forgotten supplier refund claims Supplier return credit notes

Supported Hardware & Devices

ShelfOne works seamlessly with your existing store equipment without requiring expensive proprietary hardware.

Barcode Label Printers for Received Stock

Handheld Inventory Receipt Terminals

Document Printers for PO PDFs

How It Works in Your Store

Create Purchase Order

Select supplier, add item SKUs with cost prices, and generate PO PDF.

Send PO to Supplier

Email or WhatsApp Purchase Order directly to distributor.

Execute GRN on Delivery

Verify received shipment items; click submit to automatically credit inventory stock.

Manage Vendor Dues

Record payments against supplier ledger and track pending balance.

Frequently Asked Questions

Common questions about the Procurement & Purchase Management module.

Does receiving a purchase order automatically update inventory?

Yes! Submitting a Goods Received Note (GRN) adds received goods directly into active stock.

Can I record partial deliveries from suppliers?

Yes, record partial GRN receipts; remaining items stay pending on the PO.

Can I export Purchase Orders as PDF?

Yes, generate and download structured PO PDFs in one click.

How does vendor ledger balance update?

GRN entry adds purchase value to vendor dues; payments recorded subtract from the balance.

Ready to put your business on one system?

Start with ShelfOne today. No complicated setups, no credit card required to begin.

Procurement & Purchase Management

From purchase order to stock receipt, stay in total control.

Create Purchase Orders (PO), record Goods Received Notes (GRN), manage vendor ledgers, and track supplier pending dues.

Procurement Accuracy

100%

Vendor Dues Tracked

Real-Time

Inventory Auto-Stock

Instant

PO Creation Time

< 1 Min